New Figma structure for Kiwi.com
Background
Following the redesign of our team's workflow, we needed to propagate those changes to the different tools and ceremonies our designers use. When it comes to tools, the most impacted were Jira, in order to support and track the new phases and steps, and Figma, for it to give designers a structure making it easier to fulfil the new requirements, and for external stakeholders to consume that information. In this project, we tackled the latter.
In this project, I was responsible for defining the requirements and creating and validating the new structure.
Process
With our new design workflow and the output from the newly defined handoff checklist and process, we had most of the use cases documented both from a design and development point of view. It is important to note that, to keep the project scope manageable, we divided it into two phases. Phase 1, which these lines are about, focused on intra-file (pages) structure. Phase 2 focuses on file and project structure.
At this stage then, there were only three things to do:
Part 1.
We validated the documented use cases with stakeholders. In this case, and in order to keep the scope and timeline of the project realistic, this was done at a leadership level.
Part 2.
With clear requirements, I created an initial proposal for page naming and structure.
Part 3.
Finally, I did a stakeholder round to review the proposal, made sure that it covered the real day-to-day of all the involved teams, and iterated where needed.
Results and follow-up
The documentation describing the new Figma structure was then sent to the design system team, who built the guidelines and presentation material for designers and developers to learn, understand and start using the new approach. Since then, we have been monitoring the usage, gathering feedback and iterating in the areas which generated the most friction.
Finally, we defined a transition period during which designers owning each of the files could slowly adapt to the new structure, including a tracking template for leadership to track the adoption.
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